Accounting Specialist

Shaw Systems is a national software development company that has an established record of solid financial performance and an excellent reputation for providing quality products.

We are seeking a seasoned Accounting professional with experience in the areas of Accounts Payable, Accounts Receivable and Payroll to work in our corporate office located in Houston, TX. Experience with MS excel and other financial accounting software a must.

Responsibilities - Focus in Accounts Payable and Payroll Processing with Secondary focus in Accounts Receivable

Accounts Payable
  • Respond to vendors and internal managers regarding all aspects of the accounts payable process including processing invoices for payment, recording sales tax and assisting with bank reconcilations
  • Verify accuracy of vendor invoices, employee expense reports and and company credit card transactions and obtain all necessary supporting documentation and approvals
  • Enter payable information in accounting system and ensure correct general ledger coding
  • Ability to prepare spreadsheets and allocate invoices across multiple cost centers
  • Generate payments to vendors and employees via check or ACH process
  • Assist with preparation and review of vendor contract renewals and standard contracts
  • Track all recurring annual and monthly invoices for receipt, proper accrual and allocation
  • Assist with Sales Tax Reporting
  • Files, maintains accounts payable files and adheres to archiving processes
  • Annual 1099 preparation and distribution
Payroll Responsibilities
  • Prepare manual payroll checks in ADP for semi-monthly payees
  • Setup New Hire information in ADP provided by HR
  • Enter monthly changes in ADP (includes 401K, benefits, payroll & other misc)
  • Review all changes, ensure Terminations are removed, ensure New Hires are added and submit for processing
  • Prepare Payroll Reconciliation for Accounting
  • Prepare 401K Submission Report
  • Receive ADP Payroll package – Mail live checks and File reports
  • Other duties such as benefits invoice reconciliation as required
Accounts Receivable
  • Familiarize and cross train over time on Accounts Receivable Process
  • Ability to Review Client Contracts for invoicing details and check initial Admin setup in system
  • Create and Generate Customer Invoices in Invoicing System using billing reports and other customer data
  • Prepare accounting related entries and accruals related to invoices in the Accounting System
  • Record Customer Deposits received at banking institution
  • Prepare weekly AR Aging report, distribute to and assist account managers with collections
  • Works with account managers on other invoicing requests
  • Regularly maintain detailed reconciliations of all A/R and other Misc balance sheet accounts
  • Files, maintains accounts receivable files and adheres to archiving processes
  • Backup for standard template client contract drafting
  • Must have strong customer service and proficient communication skills to interface with clients


  • 5 + years’ experience in accounts payable/receivable
  • 1-2 years’ experience in with payroll processing using ADP a plus
  • Proficiency with Word and Excel
  • Ability to manage multiple tasks simultaneously
  • Strong organizational and analytical skills
  • Able to read and understand technical forms and financial reports
  • Willingness to establish and maintain effective working relationships
  • Perform other duties as instructed or required to successfully complete the job
  • Self-discipline to organize and accomplish tasks with minimal supervision

Preferred Qualifications

  • Strong Experience Preferred
  • Bachelor’s degree in Accounting a plus
  • Ability to learn custom built software Accounting and Invoicing systems

This position is located in Houston, Texas.

Please email your resume to: