Seven Ways to Improve Your Productivity
Let’s walk through seven ways to improve your productivity. These are simple but effective strategies for increasing your productivity at work. Everyone wants to be productive and use their time well, but how do you squeeze the most out of the time you have? Easy, follow some simple strategies that can help you be more productive while at work or in your everyday life.
- Take a break. Look at cute animal videos or pictures. Studies have shown that taking a break and looking at cute or funny animals increases your overall work productivity. Some research shows outfitting an office with aesthetically pleasing elements — like plants — can increase productivity by up to 15 percent.
- Prioritize your tasks and work on what’s most important first. This is especially helpful if you have a long to-do list. List your priorities in order. Work on the first one at the beginning of the day, then work your way down the list. Remember to delegate tasks if you’re a manager, that way you’re not trying to do everything when others can help you.
- Use productivity tools like a regular timer on your desk, on your computer, or a digital one like Moosti. Set your timer for thirty minutes and focus on the work you have. When the timer goes off, take a ten-minute break. Keep repeating this throughout the day to keep your focus honed in on what you need to accomplish for that day. Use a digital Kanban board, like Kanban Flow, to keep track of your tasks, and to see where you’re at with each task you have.
- Weed out distractions like email, social media, and your phone. Use blocks of time throughout your day to check these things and commit to only checking them then. For example, if you get a ton of email throughout the day, instead of checking it frequently and getting nothing else done, set aside a solid ten to thirty minutes or more (depending on your volume of email) to go through your email. You may have to do this twice a day or more if you get a lot of email. Scheduling your tasks is a good way to plan out your day.
- Implement the “two-minute rule”. The “two-minute rule” makes the most of small windows of time that you have at work. The idea is this: If you see a task or action that you know can be done in two minutes or less, do it immediately. Completing the task right away actually takes less time than having to get back to it later.
- Give yourself less time than you think you’ll need. This might sound counter-intuitive but giving yourself less time than you think you’ll need can motivate you to work more efficiently and productively without getting distracted. However long you think it will take you to complete a project or task, give yourself less time to complete it. You’ll find that giving yourself a deadline will keep you more focused to get the job done.
- Stop multitasking. It’s understandable to want to multitask to get as much done as possible, but you’re actually working against yourself by doing so. Focus on one thing at a time. Multitasking is actually bad for productivity. It’s been shown that multitasking lowers IQ and reduces the performance with which you can complete any task. So, use your attention and focus on one thing at a time to do it well.